Project
Management System
Portfolio and project management built for how grant-funded organisations actually work — programmes, field delivery, budgets, and the donor reports that come out of all of it.
The Problem
Spreadsheets drift. Donor reports can't.
Most non-profits manage programmes in a set of workbooks that someone has to keep agreeing with each other. The same number gets typed in two places, and one day the two no longer match — with nothing to show that it happened.
Commercial project tools don't fit either: they know nothing about grants, deliverables promised to a funder, or evidence from the field. So every donor report becomes a reconstruction exercise.
Capabilities
The whole life of a project
Portfolio at a Glance
Every live programme on one page — status, phase, projected against promised completion, the buffer left, and what needs escalating.
Dependencies & Delay Cascades
Say what each activity must follow. When one slips, the system shows exactly what else slips with it — instead of someone working it out again each time.
Deliverables from Evidence
Progress against what the grant promised is calculated from recorded field sessions. The achieved figure cannot be typed in, so it cannot drift.
Budgets & Spend Ledger
Budget heads, allocations, and a ledger of individual payments. Lines are never edited, only reversed, so your records and Finance's stay comparable. Under-spend is flagged too.
Donor Reports, Generated
Choose the period and the system assembles activities, people reached, targets against achievement, delays, and budget into a document — with an approval chain.
Field Capture
Field teams record the sessions they ran from a phone or laptop. That evidence feeds deliverables and reports directly, with no re-keying.
Architecture
A system that can say no
The thing it does that a spreadsheet cannot is refuse an entry that contradicts another — and explain why. Staff sign in with the work accounts they already have, see only the tabs their role uses, and every change lands in an audit trail.
Tech Stack
- FastAPI backend · installable web app
- PostgreSQL with a full audit trail
- Google Workspace single sign-on
- Role-based access for programme, finance, and leadership
- Nightly backups with verified restores
- Links to volunteer and HR systems
In Practice
From kickoff to live in three days
For a grant-funded non-profit in India, the system went from kickoff to live — with staff signing in through their work accounts — in three days, and shipped with about 350 automated tests. Its old project workbook carried a hand-typed achievement figure that no longer matched the session records beneath it. In the new system that figure is calculated and cannot be typed at all.
Get Started
Run your programmes from one place
Tell us about your programmes and how you report to funders today. We'll get back to you within one business day.